VALAMAR TERRA MAGICA 2015

TERMS, CONDITIONS AND REGULATIONS

Race name:Istria Valamar Terra Magica 2015
Dates: 12-17. 5. 2015
Type of race:  MTB stage race
Race format: XCP, according to UCI rules and regulations for stage MTB marathon races
Place: Istria, Croatia
Host place: Rabac, Croatia

Organizer: Srk Alba, Presika 51a, Labin
Official website: http://www.istria-terramagica.com/
Official Facebook page: www.facebook.com/terramagica
E-mail: terramagica@srk-alba.hr

 

1.GENERAL TERMS

1.1. Istria Valamar Terra Magica ("Race") is event organized by SRK Alba("Organizer"), containg 5 stages ("Stage")
1.2. Race is a recreational stage race for teams organized according to UCI rules and regulations for stage MTB marathon races (XCP)
1.3. by submitting the registration form, participants give permission to organizer to use their personal information (name, address, date of birth, sex, contact info) for race organization purposes
1.4. registration cannot be transferred to another participant or to a third party
1.5. by submitting the registration form Race, participants agree to all the terms, conditions and regulations of the race
1.6. participants must provide some sort of identification (ID card / passport) upon marathon check-in
1.7. organizer is permitted to further check the information provided on the registration form

2. PARTICIPANTS AND CATEGORIES

2.1. maximum number of teams is 100
2.2. All the participants must be of age/adults according to their resident country laws, and according to Croatian law (person will be considered of age/adults if they are 18 or over on the day of May 12th, 2015)
2.3. participants may choose between three categories; male, women or mixed
2.4. race numbers will be provided by the organizers, and participants must keep them displayed on their bikes for the entire duration of the race

3. BICYCLE SAFETY AND COMPLIANCE

3.1. all personal bicycle equipment must be in safe working order. Participants must take care that their bicycles are in safe working order during entire duration of the race
3.2. bicycle must be driven only by human power
3.3. bicycle must comply with all the UCI standards for MTB bicycles
3.4. organizer or the judge is permitted to disqualify participants whose bicycles does not comply with the UCI standards for MTB bicycles, or those whose bicycles are unsafe or not in working order

4. MEDICAL TERMS

4.1. each participant certifies his/her own medical ability to participate in this race and states to have the appropriate fitness level for this kind of competition. If the need be, participants should be able to provide additional medical proof
4.2. participants who display evidently poor medical condition could be disqualified by the medical staff during any point of the race

5. OBLIGATORY AND RECOMMENDED EQUIPMENT

5.1. obligatory equipment: a bicycle helmet, a mobile phone (switched on, fully charged), a bicycle lamp, a basic first aid kit, a whistle.
5.2. recommended equipment: a GPS device, basic bicycle tools and basic tyre repair kit.
5.3. participants are obliged to use clothes and gear appropriated to local weather conditions

6. RULES OF CONDUCT

6.1. participants are obliged to be aware of their own safety and safety of others
6.2. participants are obliged to play fair throughout the entire race
6.3. participants are obliged to provide first aid to another injured participant or seek help of emergency unit
6.4. participants are obliged to be aware of all the voice, sign or other instructions given by the organizer, judge or medical/security staff
6.5. slower participants are obliged to let the quicker ones pass as safely as possible and whenever conditions allows them to

7. TRAIL MARKERS

7.1. Participants must follow the marked trail at all times
7.2. moving outside of the trail will be allowed only with the organizer consent, or with consent of staff in charge of security on the field
7.3. participants moving outside of the trail, or those who would not follow given directions will be disqualified instantly
7.4. all the trails and stages of the race will be available on the official website of the race, along with the GPS data of the trails

8. TRAFFIC SAFETY

8.1. some stages of the Race include using public roads, which may or may not be closed for traffic
8.2. whether the roads are going to be closed for traffic depends on the safety assessment of Croatian police
8.3. while using open public roads, participants are obliged to move with caution, to follow the traffic signs and all the traffic rules valid within the Republic of Croatia
8.4. Always keep on your right side of road and expect possible traffic from opposite direction

9. TIMING

9.1. timing is done by Stotinka d.o.o, official timekeeper of the event
9.2. every stage of the race will be timed (stage result), and overall result (race result) is the sum of all the stage results
9.3. stage result of the slower team member is considered to be stage result of that team
9.4. team members must cross each stage finish line within a 2 minutes gap
9.5. if a time gap between two team members is larger than 2 minutes, team loses it’s result, overall standing and right to participate in the prize fund, with an option to continue the race outside of competition
9.6. all the stage timings and overall results will be available online: http://stotinka.hr/eng
9.7. for timing purposes, each participant will be given a bicycle chip.

10. REGISTRATION

10.1 registrations are possible online only by submitting the registration form on web page http://stotinka.hr/eng
10.2. registration will be considered completed after the registration form is submitted and registration fee is paid
10.3. the list of registered participants will be available on official website
10.4. when registration list reaches 100 teams, registration process is closed

11. WAITING LIST

10.1. after 100 participants register, organizers might offer a waiting list
10.2. if any of registered participants waives their participation for any reason, the next in line on the waiting list moves up
10.3. the waiting list registration process will be announced and available on official website

12. THE START OF THE STAGE AND THE RACE

12.1. the time and place of the start for each stage will be cited in Race program and available on official website
12.2. the organizers reserve the right to allocate participants to certain start positions (boxes), according to categories and the number of participants
12.3. the timing for each participant and for each stage of the race begins after he/she crosses the start line

13. THE FINISH OF STAGE AND THE RACE

13.1. each stage of the race has its time limit, which includes one or more time gates at every stage
13.2. teams/participants who finish all three stages of the race within the time limit are eligible for the final result
13.3. teams/participants who do not finish any stage within the time limit are disqualified from further competition
13.4. teams/participants who don’t cross the time gate/gates within the time limit are disqualified from further competition
13.5. the timing of each stage of the race finishes after the participants cross the stage finish line

14. WAIVER / WITHDRAWING BEFORE THE RACE

14.1. in case of waiver before April 2st 2015 participants will be entitled to full registration fee and ordered services refund diminished by 10%
14.2. in case of waiver before May 5st 2014 participants will be entitled to full registration fee and ordered services refund diminished by 20%
14.3. in case of waiver after May 5st 2014 participants are not entitled to registration fee and ordered services refund
14.4. in case of waiver participants are not entitled for a refund for any ordered goods (such as bicycle jersey or the power package), but arw entitled to claim those goods or have them delivered at their own expense
14.5 waiver before the race must be submitted only via e-mail at terramagica@srk-alba.hr

15. WAIVER / WITHDRAW DURING THE RACE

15.1. withdrawing from the race during the race is possible at all times
15.2. participants are obligated to inform organizer or security staff on the field of their withdrawal from the race
15.3. participants who withdraw from the race are obligated to wait for the organizer or security staff instructions about their further movement or transport options
15.4. search and rescue action will be initiated after participant that does not cross the stage finish line or time gate, does not inform organizer or security staff about their withdraw from the race, or does not follow issued instructions about their further movement, upon that participants expense
15.5. participants are not obligated to wait for organizer or security staff instructions about their movement in case they proceed moving along the stage route
15.6.by withdrawing from the race participant waives their right for registration fee or any other contracted service money refund
15.7. if one of the team members is to withdraw from the race, other team member can continue to race, but their recorded result is to be considered as an individual result outside of competition
15.8. team member that continues to race as an individual loses its right to participate in the prize fund

16. FEED ZONES AND TECHNICAL ZONES

16.1. along the race course, feed zones will be set up, offering food and drinks
16.2. on the start/finish of each stage, technical zones will be available, where participants will be able to perform minor bicycle repairs. Technical zone will not be available at the end of the last stage of the race.

17. OBJECTIONS AND COMPLAINTS / RACE JUDGE

17.1. objections, complaints about the judge decisions, timing, conduct of other participants are to be addressed to the race judge, at the start/finish of each stage of the race
17.2. race judge is appointed by the organizer
17.3. race judge will submit their decision after all the consultations are done
17.4. in case of complaints on the race judges’ decisions, participants may submitt a written complaint to the organizer within 15 days after the race via email
17.5. organizer will then review all the complaints and reply in written form within 15 days of receiving the complaints
17.6. organizer’s written reply will be considered final, after which participants have no further rights to complain

18. DISQUALIFICATIONS

18.1. organizer reserve the right to issue warnings, timing penalties or disqualifications to participants who will not comply by before mentioned rules.
18.2. warnings are issued by the judge of the game or organizer if / in case of: the start number is not displayed on the bike or is not clearly displayed; the participant does not start from his/her assigned post; obstruction of other participants; disregarding traffic signs and rules; holding onto motorized vehicles in traffic; littering during the race.
18.3. timing penalties are issued by the judge or organizer if participants: obstruct others; hold onto motorized vehicles in motion; disregard traffic signs and regulations
18.4 disqualification is issued by the judge or organizer if participants: move outside stage route; do not follow issued safety instruction; attempt to start a race with unsafe bicycle; do not use obligatory equipment; drive in reckless or aggressive manner; make threats or insult other participant, organizer, or members of the staff; does not finish the stage or does not cross time gate in time limit

19. PRIZE FUND

19.1. prize fund is collection of sponsorship equipment
19.2. the time and place of the victory ceremony will be stated in the Race program and made available on the official website

20. SUBJECTION TO MODIFICATIONS

20.1. organizer reserve the right to modify the route of the marathon in any given moment, according to safety assessments by on-site professionals
20.2. organizer reserve the right to modify these Terms, Conditions and Regulations till 01.05.2015. If changes occur, registered participants will be informed via e-mail and by updates on official website
20.3. if participants do not agree with the changes of Terms, Conditions and Regulations, they are allowed to waive their participation within 5 days of the issuing the updated changes, and get full money refund

21. RACE CANCELLATION POLICY

21.1. organizer reserves the right to cancel, postpone or abort the race or any stage of the race in case of force majeure, certain sudden circumstances, or in case of life-threatening occurrence for the participants
21.2. in above mentioned cases of cancelling, postponing or aborting the race, or any stages of the race, participants will not be eligible for reimbursement of costs of any kind caused by that decision
21.3. in case of race cancellation participants are entitled to full refund of participation fee, and any other contracted but not consumed service

22. ORGANIZERS’ DISCLAIMERS

All the participants of Race by submitting their registration directly agree on the following:
22.1. by signing this, participants agree that they will participate Race at their own risk, that they are familiar with Terms, Conditions and Regulations of this race, as well as aware of the potential risks for physical injury or possible death that this event poses
22.2. participants agree that the organizers are not in any way responsible for any kind of damage done to them during Race, directly, indirectly, non-related or related to the participant’s own fault or carelessness, or by carelessness or fault of other participants, before, during or after the race
22.3. participants are solely responsible to any kind of damage done to the third party by their own carelessness or direct fault
22.4. during the entire race and right before the race, participants are required follow to issued official Terms, Conditions and Regulations of the race, their updates, issued safety warnings, as well as of all the instructions given by the judge, security staff, and other people in charge of organizing the race
22.5. participants waive the rights to legally prosecute organizers for any kind of damage claim for damages which might have occurred during Race
22.6. Croatian jurisdiction and legislative are amenable for any legal issues or prosecution between involved parties